Meeting Rooms
The Marion Carnegie Library meeting rooms are provided as a service to the community. Permission to use a library space does not imply endorsement of any organization or group’s policies or beliefs. The Marion Carnegie Library director authorizes the use of meeting rooms and maintains the schedule. In the event of questionable activities or objectives of a requesting group or organization, the Marion Carnegie Library Board of Trustees has the final authority in granting or refusing permission for room usage. The Board of Trustees may amend these policies at any time.
The director or senior staff member is authorized to terminate the meeting of any group that becomes disorderly, objectionable, or fails to adhere to the library’s meeting room policies. The following rules apply to all groups and organizations using the library’s meeting rooms. Special permission must be obtained in writing from the director to depart from these rules.
Availability
• Rooms are booked on a first-come, first-served basis.
• Preference will be given to library-sponsored events.
• Meeting rooms are available for use by organizations. For-profit organizations must pay a $50 non-refundable fee to secure a room. The library prohibits any group or organization from charging admission fees, with the exception of paid registrations for formal workshops or classes.
• Not-for-profit organizations are not charged a fee for the use of event space. A not-for-profit organization exists for educational or charitable reasons and focuses on a goal such as helping the community.
Scheduling
Rooms are available during regular library hours on days that the library is open. Library hours are Monday through Thursday from 9 a.m. to 8 p.m. and Friday and Saturday from 9 a.m. to 5 p.m. Organizations are asked to clean up and depart library meeting rooms 15 minutes before closing. Failure to leave by closing time will result in forfeit of the deposit fee (if applicable) and denial of future use of library meeting rooms. To request a meeting room, organizations must fill out the meeting room request form below. Please allow at least 48 hours for room requests to be processed. Contact the library at 618-993-5935 for more information.
*Any changes or cancellations must be reported to the library, as soon as possible. Failure to notify the library will lead to denial of future use of library meeting rooms. 618-
Room Arrangement and Capacity
Common room arrangements are as follows:
- Square seating – tables and chairs in a square.
- Lecture seating – chairs in rows.
- Classroom – tables and chairs facing the same direction.
- U-Shape – standard seating, with one open side.
Other room arrangements can be requested, but cannot exceed the maximum capacity of the room. Room arrangements can be changed at the discretion of library staff.
Equipment and Facilities
• No signs, displays, or exhibits may be attached to the walls.
• Organizations are responsible for the repair or replacement of damaged equipment, furniture, walls, or floors.
• The library is not responsible for items left on the premises.
• The McCoskey Room is equipped with an overhead projection unit with a projection screen, a DVD player, a laptop, a podium, and a microphone. The need for the equipment must be indicated when the room is booked.
Food and Beverages
Kitchen facilities are not available. Light food and beverages may be served. The organization is responsible for bringing any supplies (non-electrical) needed for food. They are responsible for clean-up. Alcoholic beverages are not allowed.
McCoskey Room
Maximum Capacity – 60
Room Setup
Square – seats 30
Lecture – seats 54
Classroom – seats 36
U-Shape – seats 30
Book a Meeting Space!
Fill out the form below. A library staff member will be in touch soon!