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Meeting Rooms

Meeting Rooms

The Marion Carnegie Library meeting rooms are provided as a service to the community. Permission to use a library space does not imply endorsement of any organization or group’s policies or beliefs. The Marion Carnegie Library director authorizes use of meeting rooms and maintains the schedule. In the event of questionable activities or objectives of a requesting group or organization, the Marion Carnegie Library Board of Trustees has the final authority in granting or refusing permission for room usage. The Board of Trustees may amend these policies at any time.

The director or senior staff member is authorized to terminate the meeting of any group that becomes disorderly, objectionable or fails to adhere to the library’s meeting room policies. The following rules apply to all groups and organizations using the library’s meeting rooms. Special permission must be obtained in writing from the director to depart from these rules.

Availability

  • Rooms are booked on a first come, first served basis.
  • Meeting rooms are available for use by organizations. For-profit organizations must pay a $50 non-refundable fee to secure a room. The library prohibits any group or organization from charging admission fees, with the exception of paid registrations for formal workshops or classes.
  • A not-for-profit organization exists for educational or charitable reasons and focuses on a goal such as helping the community.

Scheduling

Rooms are available during regular library hours on days that the library is open. Library hours are Monday through Thursday from 9 a.m. to 8 p.m. and Friday and Saturday from 9 a.m. to 5 p.m. Organizations are asked to clean up and depart library meeting rooms 15 minutes before closing. Failure to leave by closing time will result in forfeit of the deposit fee (if applicable) and denial of future use of library meeting rooms. To request a meeting room, organizations must fill out the meeting room request form below. Please allow at least 48 hours for room requests to be processed. Contact Sarah Watkins, Coordinator of Library Services, at 993-5935 ext. 1406 or at swatkins@marioncarnegielibrary.org for more information.

*Any changes or cancellations must be reported to the library, as soon as possible. Failure to notify the library will lead to denial of future use of library meeting rooms. 

Room Arrangement and Capacity

Common room arrangements are as followed:
Square seating – tables and chairs in a square.
Lecture seating – chairs in rows.
Classroom – tables and chairs facing the same direction.
U-Shape – standard seating, with one open side.

Other room arrangements can be requested, but cannot exceed the maximum capacity of the room. Room arrangement’s can be changed at the digression of library staff.


McCoskey Room                                                Events Center

Maximum Capacity – 60                                          Maximum Capacity – 40
Room Set-Up                                                              Room Set-Up
Square – seats 30                                                       Square – seats 24
Lecture – seats 54                                                      Lecture – seats 40
Classroom – seats 36                                                Classroom – seats 24
U-Shape – seats 30                                                    U-Shape – seats 30

Equipment and Facility

  • No signs, displays or exhibits may be attached to the walls.
  • Organizations are responsible for the repair or replacement of damaged equipment, furniture, walls or floors.
  • The library is not responsible for items left on the premises.
  • The McCoskey Room and Events Center are equipped with an overhead projection unit with a projection screen, a DVD player, a laptop, a podium and a microphone. Need for the equipment must be indicated when the room is booked.

Food and Beverages

Kitchen facilities are not available. Light food and beverages may be served.
The organization is responsible for bringing any supplies (non-electrical) needed for food. They are responsible for clean-up.
Alcoholic beverages are not allowed.