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    Meeting Rooms

    The Marion Carnegie Library meeting rooms are provided as a service to the community. Permission to use a library space does not imply endorsement of any organization or group’s policies or beliefs. The MCL director authorizes use of meeting rooms and maintains the schedule. In the event of questionable activities or objectives of a requesting group or organization, the MCL Board of Trustees has the final authority in granting or refusing permission for room usage. The MCL Board of Trustees may amend these policies at any time.

    The director or senior staff member is authorized to terminate the meeting of any group that becomes disorderly or objectionable or fails to adhere to the library’s meeting room policies. The following rules apply to all groups and organizations using the library’s meeting rooms. Special permission must be obtained in writing from the MCL director to depart from these rules.

     Availability

    •  Rooms are booked on a first come, first served basis.
    •  Meeting rooms are available for use by organizations. Not-for-profit organizations must pay a $25 refundable deposit to secure a room. The deposit will not be refunded if excessive clean up is required or damage to the room is sustained. For-profit organizations must pay a $50 nonrefundable fee to secure a room. MCL prohibits any group or organization from charging admission fees, with the exception of paid registrations for formal workshops or classes.
    • A not-for-profit organization exists for educational or charitable reasons and focuses on a goal such as helping the community.

     Scheduling

    •  An application must be completed and payment made for a room to be officially scheduled. Library staff will provide a confirmation for all applications.
    •  Rooms are available during regular library hours on days that the library is open. The hours are Monday through Thursday from 9 a.m. to 8 p.m. and Friday and Saturday from 9 a.m. to 5 p.m. Organizations are asked to clean up and depart library meeting rooms 15 minutes before closing. Failure to leave by closing time will result in forfeit of the deposit fee (if applicable) and denial of future use of library meeting rooms.    

     Equipment and Facility

    •  No signs, displays or exhibits may be attached to the walls.
    •  Organizations are responsible for the repair or replacement of damaged equipment and furniture or damaged walls or floors.
    •  The library is not responsible for items left on the premises.
    •  The McCoskey Room is equipped with an overhead projection unit, VCR, DVD, projection screen, podium and two microphones. The Events Center is equipped with an overhead projection unit, DVD and portable podium. Need for the equipment must be indicated on the application form and must be unlocked and set-up by a library staff person.

    Food and Beverages

    • Kitchen facilities are not available. Light food and beverages may be served.
    • The organization is responsible for bringing any supplies (non-electrical) needed for food. They are responsible for clean-up.
    • Alcoholic beverages are not allowed.
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    Erica Hanke,
    Aug 2, 2011, 12:20 PM
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